Privacy & Communications Policy
Effective Date: 21 May 2026
Introduction
This Privacy & Communications Policy explains how personal information may be collected, used, stored, and protected when you visit the Julie Ditrich website, subscribe to communications, purchase publications, enquire about services, or otherwise interact with this website and associated platforms.
This website is built on principles of trust, transparency, respect, and permission-based communication. Personal information is handled with care and is never knowingly collected, used, or shared in ways that are inconsistent with those principles.
Respect for readers, subscribers, collaborators, and creative community members remains central to how communications and personal information are handled.
By using this website or voluntarily providing your information, you acknowledge and accept the practices outlined below.
Information Collected
Depending on how you interact with this website, the following information may be collected:
- name and contact details
- email address
- mailing address
- billing or purchase information
- event registration information
- correspondence or enquiry details
- newsletter subscription preferences
- website usage information and analytics data
- technical information such as browser type, device type, IP address, and referral pages.
Only information reasonably necessary for communication, publishing, customer service, professional engagement, website functionality, or related operational purposes is collected.
How Information Is Collected
Information may be collected when you:
- subscribe to newsletters or mailing lists
- complete website forms
- contact Julie Ditrich by email or through the website
- purchase publications or services
- register for events, workshops, or appearances
- interact with social media or promotional campaigns
- voluntarily provide information in correspondence or surveys
- browse the website through cookies or analytics technologies.
Information is collected directly from you wherever reasonably possible. Mailing lists are not purchased, rented, harvested, or sourced from third-party databases.
Why Information Is Collected
Personal information may be used to:
- distribute newsletters and subscriber communications
- provide updates regarding publications, releases, events, workshops, or appearances
- respond to enquiries or professional correspondence
- process purchases or service-related communications
- improve website functionality, user experience, and communications
- administer promotions, giveaways, or subscriber offers
- maintain website security and operational integrity
- comply with legal obligations where required.
Only communications considered relevant, respectful, and aligned with the purpose for which you subscribed or engaged will be sent.
Email Communications & Consent
This website operates according to permission-based communication principles.
By subscribing to newsletters, updates, or related communications, you provide direct consent to receive emails from Julie Ditrich relating to:
- publications,
- creative projects,
- events,
- appearances,
- workshops,
- occasional promotional announcements, and
- other relevant updates.
Communications will clearly identify their sender and will include an unsubscribe facility where required by law.
Subscribers may unsubscribe at any time by:
- clicking the unsubscribe link included in email communications, or
- contacting Julie Ditrich directly.
Unsubscribe requests are respected promptly.
Cookies, Analytics & Website Technology
This website may use cookies, analytics tools, embedded content, or related technologies to:
- improve website performance,
- understand visitor engagement,
- monitor traffic patterns, and
- enhance user experience.
Cookies are small data files stored on your device by your web browser. Most browsers allow users to disable or manage cookies through browser settings.
Analytics or website service providers may collect limited technical or aggregated information including:
- browser type,
- pages visited,
- referral sources,
- session duration,
- device type, and
- general geographic region.
This information is used primarily for website administration, security, functionality, and audience understanding rather than invasive behavioural profiling.
Some browsers include “Do Not Track” settings or privacy controls. Because there is currently no universally accepted standard governing such signals, this website may not respond to all browser-based tracking requests.
Third-Party Services & External Links
This website may contain links to third-party websites, retailers, social media platforms, embedded media, newsletter providers, payment processors, analytics services, or professional collaborators.
Third-party services may independently collect or process information according to their own privacy practices and policies.
Julie Ditrich is not responsible for the privacy, security, availability, or content practices of external websites or third-party platforms. Visitors are encouraged to review the privacy policies of those services separately.
Where external providers are engaged to assist with communications, newsletter distribution, payment processing, website hosting, analytics, or operational services, reasonable efforts are made to work with providers that maintain appropriate confidentiality and security standards.
Data Security
Reasonable steps are taken to protect personal information from misuse, unauthorised access, disclosure, loss, interference, or modification.
Personal information may be stored through reputable third-party service providers such as:
- website hosting providers,
- newsletter platforms,
- cloud-based communication systems,
- payment processors, or
- related operational technologies.
While reasonable safeguards are implemented, no method of internet transmission or electronic storage can be guaranteed to be completely secure. Accordingly, absolute security cannot be guaranteed.
Data Retention
Personal information is retained only for as long as reasonably necessary to:
- provide requested communications or services,
- maintain legitimate business or publishing records,
- comply with legal obligations,
- resolve disputes, or
- support operational and archival requirements.
Newsletter subscribers may unsubscribe at any time. Certain limited records may be retained where reasonably necessary for administrative, legal, security, or record-keeping purposes.
Access, Updates & Unsubscribing
You may request to:
- access personal information held about you,
- correct inaccurate information,
- update subscription preferences, or
- request removal of your information from communications databases,
subject to applicable legal or operational requirements.
Requests may be submitted through the contact details listed at the end of this policy.
Please avoid submitting sensitive personal, financial, medical, or confidential information through website forms or unsecured email communications unless specifically requested.
Children’s Privacy
This website is not intentionally directed toward children under the age of 16 and does not knowingly collect personal information from children without appropriate parental or guardian consent.
If personal information is believed to have been provided by a child without appropriate consent, reasonable steps will be taken to remove the information where practicable.
International Visitors
This website may be accessed by visitors from countries outside Australia.
By using this website or voluntarily submitting information, you acknowledge that your information may be processed or stored in Australia or through international third-party service providers used in connection with website operations, communications, publishing, or related services.
Reasonable efforts are made to handle personal information consistently with applicable privacy obligations and recognised good practice standards.
AI & Automated Processing
Certain website, communication, analytics, administrative, or security systems may involve automated technologies or AI-assisted tools operated by trusted third-party service providers.
These technologies may assist with:
- website functionality,
- spam filtering,
- analytics,
- communication management,
- cybersecurity,
- or operational efficiency.
Personal information is not knowingly sold to data brokers or intentionally provided for unrelated third-party AI training purposes.
Further information regarding AI-related usage and protections may be outlined separately within the website’s AI Policy.
Community Standards & Respectful Engagement
This website and its associated communication channels are intended to support respectful engagement within creative, literary, publishing, and reader communities.
Harassment, impersonation, abusive conduct, deceptive behaviour, or misuse of website content, communication systems, or community interaction spaces may result in restricted access, moderation, or other appropriate action where necessary.
Further community guidelines or engagement standards may be introduced as the website and associated platforms evolve.
Policy Updates
This policy may be updated periodically to reflect changes in:
- legal requirements,
- website functionality,
- technology,
- communications practices,
- digital publishing environments, or
- operational processes.
Updated versions will be published on this page with revised effective dates where appropriate.
Continued use of this website following updates may constitute acceptance of the revised policy.
Contact
For privacy-related enquiries, subscription requests, data updates, or communications regarding this policy, please contact:
Julie Ditrich
PO Box 827
Narellan NSW 2567
Australia
